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Large(ish) servicing contract coming up. Ideas needed on ordering pads and parts.

1257 Views 9 Replies 6 Participants Last post by  Stephen Howard
G'day Guys,


Just trying to get some other ideas before I place my orders. School breaks up in 5 weeks time for the Christmas Holidays (8 weeks more or less).

Over that time, I'll have somewhere between 200-250 instruments to service/ repair. The breakdown is pretty much 60/40 woodwind to brass, with the woodwind being heavy on clarinets and the brass being predominantly trumpets and tromboneswith not a lot of anything big and low.

Many of the instruments will have been serviced 12 months previously, so they shouldn't all need total repads etc.

With that in mind I have to order supplies, everything from pads, to pearls, springs to screws, that I'll need to get the instruments serviced without getting caught out by running short of 10mm clarinet pads or 18mm sax pads for example.

I scribbled down a few things on paper and just for the clarinet pads alone I'm already into the hundreds. This isn't so bad in the sense that the boss has given the green light to order up rather than fall short, but at the same time, I don't want to hand him an invoice that looks like the Greek National Debt.

What quantities of pads and parts would you guys order for this sized consignment?

Ideas for things like spring assortments, spare pivot screws etc?

The overwhelming majority of the flutes clarinets and saxes will be student Jupiters and Yamahas with a few Buffet B-12 claris thrown in.

The Trumpets and Trombones also are all either Jupiter or Yamaha.

thanks guys,

DP
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Ditto.

I used to do similar contract work for the Inner London Education Authority. Back in the day we used to run a van which went out once a week to do collections and deliveries...so you can imagine the throughput levels I was working at.
I made the mistake of trying to estimate the levels of spares required and ended up with a lot of 'dead stock' - so I shifted to the 'just in time' method of sourcing spares.

This works very well - provided you have at least a couple of suppliers who can get goods to you within two or three days.
You might save a few quid by ordering in bulk, but I found that's more than covered by not having dead stock lying around.

Regards,
Steve, do you still have a small stock for 'on the spot' repairs? Unfortunately the 'just in time' method wouldn't work for me either since suppliers take at least a week (if I'm lucky) and sometimes a few weeks more to get here. Even if it took only a couple of days I couldn't do repairs while someone is waiting which wouldn't work, this is important here. The dead stock is annoying sometimes but I manage to keep it acceptable and as small as possible by a lot of research in advance (not perfect but helps a lot).
Yes, I do - but I also have a large range of wad punches and dies that I've made over the years, and I always keep a sheet of pad leather in stock...so if I'm caught short I can always knock a pad or two up.

Regards,
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